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Event delivery lead - Brisbane Cycling Festival


AusCycling is the nation’s peak riding and cycling body, representing more than 5 million Australians who ride bikes. Formed in 2020 from 19 state, territory, and national bodies, AusCycling is responsible for programs, projects and initiatives that encompass BMX, Cyclo-cross, eSports, Track, Mountain Bike, Road, Para and recreational. We help school kids learn to ride, we stage more than 500 events each year, we nurture clubs and create pathways, and we are responsible for the training, welfare, and performance of Australian athletes at Olympic, Paralympic, Commonwealth Games, UCI World Championships, and other major international events. AusCycling is committed to diversity and inclusion, to integrity and clean sport, to building communities and to achieving excellence in the right way. AusCycling exists to unleash the unbound potential in every body. AusCycling’s ambition is to be a global leader in cycling – known for our positive impact on and off the bike.

Team Purpose

AusCycling’s Sport Pillar oversees events and racing; coach and official education and accreditation programs; competition rules and state/territory operations. 

The Events Delivery Team has responsibility for the planning, coordination, management and delivery of AusCycling events. This role aims to achieve key organisational objectives, contributing to an exceptional experience and services to members. 

Position Purpose

The role will have two key responsibilities:

  • Brisbane Cycling Festival

  • BMX & MTB events in Queensland

Brisbane Cycling Festival

The role is responsible for the planning and delivery of the Brisbane Cycling Festival, Australia’s largest multi-disciple cycling festival. Working with a broad range of stakeholders, you will be responsible for project managing all aspects of the festival and ensuring it’s continued growth through new and innovative ideas which inspire a community of cyclist.

Queensland BMX and Mountain Bike (MTB) events.

This role is also responsible for ensuring that BMX & MTB events within Queensland are conducted in accordance with the rules, regulations, and guidelines of the sport. 

The Event Operations Manager manages the planning, delivery, and administration of the overall calendar of events in conjunction with clubs and private promoters.

Responsibilities

The following responsibilities are indicative requirements of the role and are not intended to represent an exhaustive list of all requirements.   

Working under general supervision:  

  1. Lead the planning and operational delivery of the Brisbane Cycling Festival annually, with a particular focus on innovation, collaboration and strong stakeholder management.

  2. Lead and/or support the delivery of state level events throughout Queensland in the disciplines of BMX and MTB.

  3. Manage event sanctioning, including coordination of the state / territory race calendar for MTB and CX.  Ensure customer facing information sources including the AusCycling website and social media channels are up-to-date at all times.

  4. Lead the deliver of the BMX State Championships.

  5. Provide and oversee day-to day support for event delivery partners including clubs, private organisers, suppliers and race directors to ensure events are delivered to the highest possible standard.

  6. Oversee and support the administration of state series.

  7. Attend and oversee designated Queensland Championship events. Manage the delivery of required services and ensure all aspects of the event are delivered to a high standard.

  8. Attend national events held in Queensland as required.

  9. Ensure standard operating procedures and policies for events are implemented. 

  10. Recruite, train and supervise event volunteers as required.

  11. Oversee the appointment of event and state appointed technical officials. 

  12. Contribute to the development of the annual events operations plan and budget.

  13. Create and retain positive relationships with key stakeholders as required to support alignment with iniatives and the AusCycling Strategy.

  14. Role model AusCycling organisational values, demonstrating a high standard of behaviour, including respect for, and collaboration with others at all times. 

  15. Adhere to, uphold and promote the principles of AusCycling policies and operating procedures. 

Other duties as directed to support the overall success of AusCycling, in support of event planning and management as directed from time to time. 

Key Performance Indicators

  • Consistently uphold the AusCycling organisational values. 

  • Ability to work independently and lead a team.

  • Demonstrate a whole of organisation view, and positively represent and promote the interests of AusCycling amongst colleagues, stakeholders and members. 

  • Effectively balance a high work volume of competing events, across a variety of stakeholder interests, to deliver assigned activities on time, and within budget.  

  • Ensure all safety requirements relating to participants, volunteers, spectators, and others in attendance at events are met. 

Qualifications

Relevant tertiary qualifications highly desirable (Event Management or related field), or a commensurate level of event management experience.

Skills, Knowledge and Experience

  • Ability to communicate effectively (verbally and in writing) with a wide range of stakeholders, both internally and externally, in a professional and ethical manner. 

  • Experience/knowledge in cycling specific event delivery/coordination is desirable.

  • Past proven experience working with stakeholders, event workforce, contractors and suppliers in event environments. 

  • Excellent time management, organisation and project management skills, with an ability to manage complex tasks, challenging projects and competing deadlines concurrently.  

  • Proven ability to lead and work as part of a team. 

  • Excellent computer literacy and administrative skills. 

  • Excellent record keeping, documentation, and report writing skills. 

  • Sound understanding and experience implementing work health and safety, and risk management practices. 

Knowledge of the sport of cycling, and an understanding of contemporary issues and opportunities for the Australian sports sector.  

Trademark Behaviours

Stronger Together

Unity is our most powerful force for change.  Everyone at AusCycling is a teammate and we support each other, listen to each other, and have each other’s backs. Our different skills and personalities are key assets, but we will only unlock them if we listen with respect and compassion and value each other’s contributions regardless of pillar, discipline, or seniority.

Win Well

Results come and go, but the legacy we leave is forever. We pursue our goals with fierce determination, but never to the point where we betray our personal or professional principles and values, and never at the expense of our athletes and our staff. We commit to the holistic development of our athletes and our staff, recognising wellbeing as the foundation of sustainable success. We celebrate with passion and humility. We lose and we learn. We’re accountable to ourselves and to those around us. We commit to Win Well – our success is richer when earned in the right way.

People First

AusCycling is a safe, supportive organisation where individuals are given the respect, attention, and tools to grow in their roles and as people. We celebrate our wins and regard mistakes as a chance to learn, rather than blame. We see the whole person and understand the vital connection between work, family, friends, and time to recharge.  When we eventually leave AusCycling, we will be better professionals and better people.

Be Bold

We have a rare opportunity to create a new and exciting path for cycling and riding in Australia. We are brave enough to question and disrupt, we take risks and welcome a variety of views and styles. We respect our history and honour those who built our foundations, but we will not be bound by our past or traditional ways. We create space and opportunities to realise a new ambition, a new culture and a new way of doing things.

Childsafe Statement

AusCycling has a zero-tolerance policy to child abuse and neglect in any form. We are committed to safeguarding and promoting the welfare of Children in Cycling by providing a safe and inclusive environment and by ensuring that everyone involved in Cycling is educated and informed of their responsibilities to protect and look after Children.

All Children have the right to feel safe and protected from all forms of abuse, harm, and neglect. Children have the right to take part in sport in a safe, positive, and enjoyable environment. AusCycling aims to create and maintain an inclusive, child-safe environment that is understood, endorsed, implemented, and adhered to by everyone involved in Cycling.

AusCycling’s policies and practices promote the safety and wellbeing of children and establish an effective, consistent approach to prevent, respond to and encourage the reporting of allegations of child abuse and harm. We understand our legal and moral obligations to treat any child safety concerns seriously. We report any allegations and wellbeing concerns to authorities. We are committed to the cultural safety of all children and young people.

Mandatory Requirements

  • Working with Children's Check clearance from the relevant authority.

  • Satisfactory Police Check (in the absolute discretion of the Company)

  • Satisfactory No Doping Declaration (in the absolute discretion of the Company) 

Notes

This role requires the incumbent to hold and maintain a Working with Children Clearance, along with a drivers license. Due to the timing of AusCycling events, this role also requires flexibility in work hours including being available to work weekends, public holidays and out of hours’ work as necessary (to support events).  

AusCycling values and strives to deliver an inclusive and diverse workforce, representative of the communities we work within.  We welcome and encourage applications from all people who have an interest to work with us, and who can make a positive and new contribution to our team. 

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