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Events coordinator - Sydney

BIKE N BLEND


We are looking for someone with the right blend of skills to join our energetic team as a Smooth(ie) Events Coordinator

Pay – negotiable depending on experience (starting from 65K pro-rata- $32.89hr)

Part time (23hr a week)

We offer:

  • A small, fun, and friendly team to work with based in Alexandria

  • Fully documented processes and ongoing training and support

  • 23hr work a week over 3-4 days

  • Lots of yummy smoothies!

Employer: Bike n' Blend - Pedal Powered Smoothies

Work Type: Part time (23hrs a week, usually over a Monday, Wednesday and Friday and some weekends)

Sector: Events, Health Promotion, Social Enterprise

Location: Sydney – Alexandria

Job starts: mid-late May 2023

Company overview:

Bike n' Blend has been inspiring kids and adults to incorporate cycling, sustainability and healthy living into their daily lives for over 12 years. We do this in a unique way by using blender bikes at hundreds of pop up events throughout Melbourne, Sydney and Brisbane. We have our head office in Preston with three part time logistics and admin staff, one logistic staff in Sydney and many casual event staff in each location too.

If you value ethical, sustainable, and fun businesses and your organisational skills put Marie Kondo to shame, come help lead the charge in one of the best companies around!

Please view our website at www.bikenblend.com.au for more information.

THE ROLE

  • Manage two small event teams (about 12-15 casual event staff in total) ensuring all event and logistics matters are adhered to including customer liaison, filling in run sheets, email staff and organising rosters for our NSW and QLD events

  • Regular (every 2-3 months) trips to our Brisbane location to connect with event staff there

  • Administrative tasks including customer communication, following and updating manuals and SOPs, ordering suppliers, packing for events and keeping NSW warehouse and office tidy and well stocked

  • Talking to customers about their event needs and creating run sheets with required information

  • Can work well under pressure with last-minute event requirements.

  • Can prioritise work well as each week is different.

  • Lead events from time to time (1-2 times a fortnight)

  • Potential for business development and social media work

Selection Criteria

  • Has at least two years experience in event logistics or in another area of expertise that would be transferable (ie office administration)

  • Has a passion for detail, being organised, solution focused and working with people

  • Looking for a stable career in a fun and ethical small business

  • Can work independently

  • Has excellent computer skills including competency with Excel, Word, Google Docs, Google Drive

  • Professional communication skills with experience in customers facing roles

  • Is proactive and self-driven with a positive "Can do" attitude · Ability to take initiative, be resourceful, think for themselves, be decisive and problem solve

  • Can lift 15-20kg bikes and other heavy event equipment (marquees and tables etc)

Desirable but not essential:

  • Hospitality experience

  • Bike maintenance experience

If this sounds like you, please send your resume and an email (or cover letter) addressing EVERY dot point above under ‘Selection Criteria’ to leena@bikenblend.com.au with Smooth(ie) Events Coordinator as the subject line of the email. Applications that do not address the Selection Criteria will not be considered. I look forward to hearing from you.

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