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Events Delivery Coordinator - Sydney


AusCycling is the nation’s peak riding and cycling body, representing more than 5 million Australians who ride bikes. Formed in 2020 from 19 state, territory, and national bodies, AusCycling is responsible for programs, projects and initiatives that encompass BMX, Cyclo-cross, eSports, Track, Mountain Bike, Road, Para and recreational.

We help school kids learn to ride, we stage more than 500 events each year, we nurture clubs and create pathways, and we are responsible for the training, welfare, and performance of Australian athletes at Olympic, Paralympic, Commonwealth Games, UCI World Championships, and other major international events.

AusCycling is committed to diversity and inclusion, to integrity and clean sport, to building communities and to achieving excellence in the right way.

AusCycling exists to unleash the unbound potential in everybody.

AusCycling’s ambition is to be a global leader in cycling – known for our positive impact on and off the bike.

Child Safe Statement

AusCycling has a zero-tolerance policy to harm, abuse and/or neglect of a Child and Young Person in any form.

All Children and Young People have the right to feel safe and protected from all forms of abuse, harm, and neglect. Children and Young People have the right to take part in sport in a safe, positive, and enjoyable environment.

AusCycling is committed to safeguarding and promoting the welfare of Children and Young People in Cycling by providing a safe and inclusive environment and by ensuring that everyone involved in Cycling is aware of their rights and responsibilities in relation to Children/Young People.

AusCycling’s policies and practices promote the safety and wellbeing of children and establish an effective, consistent approach to prevent, respond to, and encourage the reporting of allegations of child abuse and harm. We understand our legal and moral obligations to treat any child and young person’s safety concerns seriously. We report any allegations and wellbeing concerns to authorities. We are committed to the cultural safety of all children and young people.

Team Purpose

AusCycling’s Sport Pillar oversees events and racing; coach and official education and accreditation programs; competition rules and athlete pathways program (pre-performance).

The Events team has responsibility for the planning, coordination, management and delivery of AusCycling events in NSW. This role aims to achieve key organisational objectives, contributing to an exceptional experience and services to members.

Position Purpose

As a member of the AusCycling Events team, the Event Delivery Coordinator is responsible for the administration requirements to plan and deliver AusCycling events, in partnership with key stakeholders/clubs and event organisers.

Responsibilities

The following responsibilities are indicative requirements of the role and are not intended to represent an exhaustive list of all requirements.

Working under general supervision:

  1. Support the planning and coordination of events and series as assigned.

  2. Support the administration of event sanctioning, including coordination of the state / territory race calendar.

  3. Supporting at event delivery including registration and timing and results.

  4. Deliver key delegated areas of AusCycling managed events.

  5. Liaise with key event delivery partners including clubs, private organisers, suppliers and contractors, ensuring that event agreements are in place with event partners.

  6. Ensure standard operating procedures and risk management processes/procedures are implemented.

  7. Supervise event volunteers as required and provide administration for the appointment of event officials.

  8. Coordinate and provide administration of event reporting.

  9. Role model AusCycling organisational values, demonstrating a high standard of behaviour, including respect for, and collaboration with others at all times.

  10. Adhere to, uphold and promote the principles of AusCycling policies and operating procedures.

  11. Other duties as directed to support the overall success of AusCycling, in support of event planning and management as directed from time to time.

Key Performance Indicators

  1. Consistently uphold the AusCycling organisational values.

  2. Ability to work autonomously and within a team

  3. Demonstrate a whole of organisation view, and positively represent and promote the interests of AusCycling amongst colleagues, stakeholders and members.

  4. Effectively balance a high work volume of competing events, across a variety of stakeholder interests, to deliver assigned activities on time, and within budget.

  5. Ensure all safety requirements relating to participants, volunteers, spectators, and others in attendance at events are met.

Qualifications

Relevant tertiary qualifications highly desirable (Event Management or related field), or a commensurate level of event management experience.

Skills, Knowledge and Experience

  • Ability to communicate effectively (verbally and in writing) with a wide range of stakeholders, both internally and externally, in a professional and ethical manner.

  • Experience/knowledge in cycling specific event delivery/coordination is desirable.

  • Past proven experience working with stakeholders, event workforce, contractors and suppliers in event environments.

  • Excellent time management, organisation and planning skills, with an ability to manage complex tasks, challenging projects and competing deadlines concurrently.

  • Proven ability to work as part of a team.

  • Excellent computer literacy and administrative skills.

  • Excellent record keeping, documentation, and report writing skills.

  • Sound understanding and experience implementing work health and safety, and risk management practices.

  • Knowledge of the sport of cycling, and an understanding of contemporary issues and opportunities for the Australian sports sector.

Key Behaviours

  • A can-do attitude, and natural ability to bring enthusiasm and positive energy to the team.

  • Friendly, approachable, patient and professional manner.

  • Open to change, sees the opportunity presented by new ideas, flexible and accommodating in approach.

  • Customer/member focused, able to understand other perspectives and strives to enhance and deliver an outstanding member experience.

  • Identifies and suggests new and innovative approaches and ideas with confidence, in a considered and respectful manner.

  • Takes responsibility for own actions, exercises initiative and is proactive in solving problems to see issues through.

  • A team player, works effectively with others, collaborates and shares information to build collective knowledge.

  • Is inclusive in approach and shows respect for all others at all times.

  • Committed to continuous improvement, and the organisational development of AusCycling.

Notes

This role requires the incumbent to hold and maintain a Working with Children Check (or equivalent), along with a drivers licence. Due to the timing of AusCycling events, this role also requires flexibility in work hours including being available to work weekends, public holidays and out of hours’ work as necessary (to support events).

At AusCycling, we embrace our people as one of our greatest strengths. Our ambition is to “unlock the potential of everybody.” We believe in the inherent value of every individual, regardless of their background, identity, life experiences, or ability, and are committed to creating inclusive environments that celebrate differences and where everyone experiences a sense of belonging. We believe that fostering environments of respect, empathy, and kindness is essential for growth, and that connection to each other, to community and to our country, creates a stronger, richer, and more united sport. Together, we create a culture where everyone can thrive and contribute to our shared success.

Our dedication to honouring the land and respecting the people of this country is at the core of our values. Reinforcing two of our key trademarks, Unite and Empower, and Stronger Together, Aboriginal and Torres Strait Islander people and culture belong at the heart of our environments and practice. AusCycling recognises that every time a member of our community gets on a bike, they are riding on the lands of First Nations people. We acknowledge the Traditional Custodians of Country and their ongoing connection to the land on which we live, ride and work. We pay our respects to their culture and to Elders past and present and acknowledge the value that First Nations people make to Australian sport and society.

AusCycling values and strives to deliver an inclusive and diverse workforce, representative of the communities we work within. We welcome and encourage applications from all people who have an interest to work with us, and who can make a positive and new contribution to our team.

To apply, please send your cover letter and CV to recruitment@auscycling.org.au

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